Why Hire a Planner?
A true professional will give you the peace of mind and a beautiful day that you will never forget.
Did you know that planning your own event, preparing the food, setting up, decorating, and cleaning up yourself will NOT save money. In fact, it can sometimes cost more, not just in money, but in time and headaches as well. A professional event planner will work with you and your budget, save you valuable time and money so you can enjoy your event.
Silver Package
Bringing all the pieces together, and giving you peace of mind on your Special Day
Early Planning
- Initial consultation discussing overall view and expectations of the wedding
- Comprehensive meeting with client 1-2 months before the wedding to document details of wedding ceremony/reception and discuss any adjustments needed
- Provide guidance, etiquette advice and monitor progress of planning
- Provide suggestions/ ideas for any last minute touches to incorporate into the wedding
- Provide preferred vendor referrals for those not yet secured
- Review all vendors' contracts (copies provided by client)
- Contact all industry professionals hired by client to go over contracted services
- Meet ceremony/reception venue coordinator to discuss set-up arrangements and specifics. Prepare layouts of ceremony and reception rooms.
- Prepare detailed wedding ceremony and reception itineraries for the bridal party
- The week of the wedding contact all vendors and confirm final arrangements of deliveries, set-up and pick-up. Provide vendors with final wedding itineraries.
- Prepare outline of processional and recessional order
- Conduct a final "wrap up" meeting with the client at the ceremony/reception venue
- On-going communication via email and phone
- Additional personal meetings with client as needed the week before the wedding
- Attend and direct the rehearsal at the ceremony site
Day of Wedding Services
- Arrive 2-3 hours before the ceremony and stay until the end of the reception ensuring smooth flow of events as planned by client (transport all necessary items to the ceremony/reception venue)
- Assist bride and bridal party at ceremony site as needed and provide emergency kit
- Distribute bouquets and pin-on boutonnieres. Distribute final payments to vendors.
- Coordinate pre-wedding photos with contracted photographer
- Arrange Guest Book Table, Cake Table, programs, place cards and favors
- Supervise vendors addressing issues that may arise and ensure smooth flow of events
- Coordinate entire timeline of events with band or DJ
- Supervise loading of gifts, boxing of left over food/cake/centerpieces and collect all client's valuable belongings to be secured, as instructed by client
- Weddings and Events by Ruth provides on-site assistant on the wedding day